OFFICER DUTIES
GWPO is honored to have volunteers run as the official Board Officers. While the duties are listed below, GWPO recognizes individual strengths and passions. Board roles are adjustable within reason as long as official duties and organization outcomes are within alignment of the bylaws and operations.
GWPO is honored to have volunteers run as the official Board Officers. While the duties are listed below, GWPO recognizes individual strengths and passions. Board roles are adjustable within reason as long as official duties and organization outcomes are within alignment of the bylaws and operations.
PRESIDENT:
VICE PRESIDENT:
TREASURER:
SECRETARY:
- Attends all GWPO meetings.
- Attends GWPO functions.
- Submits all building use permits.
- Provides financial oversight to the treasurer.
- Meets monthly with principal.
- Prepares GWPO meeting agenda with secretary.
- Leads GWPO meetings; serves as a tie breaking vote.
- Acts as liaison between GWPO to school district and Grant Watts staff.
- Posts information and updates to Facebook with the secretary.
- Responds to messages on all channels with the secretary.
- Prepares GWPO portion of Grant Watts emails with vice president.
- Prepares and gives necessary GWPO speeches.
- Keeps all board members informed of any and all GWPO happenings.
- Processes all online orders.
- Supports key GWPO functions: Annual Auction, Fun Run, Fall Harvest Festival, , Hearts & Arrows Dance, Bingo Night, Wolves Den and Yearbook.
VICE PRESIDENT:
- Attends all GWPO meetings.
- Attends GWPO functions.
- Stands in for president at GWPO functions/events, if needed.
- Prepares GWPO portion of Grant Watts emails with president.
- Keeps record of themes, past chair & co-chairs for all GWPO events.
- Manages apparel sales.
- Coordinates functions, events, fundraisers alongside board and volunteers
TREASURER:
- Attends all GWPO meetings.
- Attends GWPO functions.
- Provides a cash box at all necessary GWPO events.
- Presents a budget report at all GWPO meetings.
- Coordinates all necessary tax documentation for the accountant.
- Ensures good standing for non-profit status with the Department of Justice.
- Keeps records of all past and present financial activity.
- Maintains annual operating budget for GWPO.
- Provides financial information to the GWPO board.
- Collects all money for deposits.
- Maintains bank balance to cover all outgoing payments.
- Processes reimbursements.
SECRETARY:
- Attends all GWPO meetings.
- Attends GWPO functions.
- Prepares GWPO meeting agenda with the president.
- Prepares minutes at all GWPO meetings.
- Posts agendas & meeting minutes to Facebook and website.
- Updates website per happenings.
- Posts information and updates to Facebook with the president.
- Responds to messages on Facebook with the president.
- Oversees officer elections.
- Maintains a master copy of volunteers and their contacts.
- Works with volunteers to create the yearbook.
- Compiles an archive of all GWPO activities for the year at the end of each year.
