OFFICER DUTIES

PRESIDENT:

• Attends all GWPO meetings.
• Attends GWPO functions.
• Submits all building use permits.
• Provides financial oversight to the treasurer.
• Meets monthly with principal. 
• Prepares GWPO meeting agenda with secretary.
• Leads GWPO meetings; serves as a tie breaking vote.
• Acts as liaison between GWPO to school district and Grant Watts staff.
• Updates website per happenings. 
• Posts information and updates to Facebook with the secretary.
• Responds to messages on all channels with the secretary.
• Prepares GWPO portion of Grant Watts emails with vice president. 
• Prepares and gives necessary GWPO speeches. 
• Keeps all board members informed of any and all GWPO happenings.
• Processes all online orders. 
• Supports key GWPO functions: Annual Auction, Box Tops, Boohoo Yahoo Breakfast, Fall Harvest Festival, Walks-A-Lot, Turkey Trot, Staff Treat Day, Staff Appreciation Week, Hearts & Arrows Dance, Bingo Night, Wolves Den and Yearbook.

VICE PRESIDENT:

• Attends all GWPO meetings.
• Attends GWPO functions.
• Stands in for president at GWPO functions/events, if needed. 
• Prepares GWPO portion of Grant Watts emails with president.
• Keeps record of themes, past chair & co-chairs for all GWPO events.
• Manages apparel sales.
• Coordinates Teacher Conferences lunch. 

TREASURER:

• Attends all GWPO meetings.
• Attends GWPO functions.
• Provides a cash box at all necessary GWPO events.
• Presents a budget report at all GWPO meetings.
• Coordinates all necessary tax documentation for the accountant.
• Ensures good standing for non-profit status with the Department of Justice.
• Keeps records of all past and present financial activity.
• Maintains annual operating budget for GWPO.
• Provides financial information to the GWPO board. 
• Collects all money for deposits.
• Maintains bank balance to cover all outgoing payments.
• Processes reimbursements. 

SECRETARY:

• Attends all GWPO meetings.
• Attends GWPO functions.
• Prepares GWPO meeting agenda with the president.
• Prepares minutes at all GWPO meetings.
• Posts agendas & meeting minutes to Facebook and website. 
• Posts information and updates to Facebook and the website with the president. 
• Responds to messages on Facebook with the president.
• Oversees officer elections.
• Maintains a master copy of volunteers and their contacts.
• Compiles an archive of all GWPO activities for the year at the end of each year.