OFFICER DUTIES
PRESIDENT:
VICE PRESIDENT:
TREASURER:
SECRETARY:
- Attends all GWPO meetings.
- Attends GWPO functions.
- Submits all building use permits.
- Provides financial oversight to the treasurer.
- Meets monthly with principal.
- Prepares GWPO meeting agenda with secretary.
- Leads GWPO meetings; serves as a tie breaking vote.
- Acts as liaison between GWPO to school district and Grant Watts staff.
- Updates website per happenings.
- Posts information and updates to Facebook with the secretary.
- Responds to messages on all channels with the secretary.
- Prepares GWPO portion of Grant Watts emails with vice president.
- Prepares and gives necessary GWPO speeches.
- Keeps all board members informed of any and all GWPO happenings.
- Processes all online orders.
- Supports key GWPO functions: Annual Auction, Box Tops, Boohoo Yahoo Breakfast, Fall Harvest Festival, Walks-A-Lot, Turkey Trot, Staff Treat Day, Staff Appreciation Week, Hearts & Arrows Dance, Bingo Night, Wolves Den and Yearbook.
VICE PRESIDENT:
- Attends all GWPO meetings.
- Attends GWPO functions.
- Stands in for president at GWPO functions/events, if needed.
- Prepares GWPO portion of Grant Watts emails with president.
- Keeps record of themes, past chair & co-chairs for all GWPO events.
- Manages apparel sales.
- Coordinates Teacher Conferences lunch.
TREASURER:
- Attends all GWPO meetings.
- Attends GWPO functions.
- Provides a cash box at all necessary GWPO events.
- Presents a budget report at all GWPO meetings.
- Coordinates all necessary tax documentation for the accountant.
- Ensures good standing for non-profit status with the Department of Justice.
- Keeps records of all past and present financial activity.
- Maintains annual operating budget for GWPO.
- Provides financial information to the GWPO board.
- Collects all money for deposits.
- Maintains bank balance to cover all outgoing payments.
- Processes reimbursements.
SECRETARY:
- Attends all GWPO meetings.
- Attends GWPO functions.
- Prepares GWPO meeting agenda with the president.
- Prepares minutes at all GWPO meetings.
- Posts agendas & meeting minutes to Facebook and website.
- Posts information and updates to Facebook and the website with the president.
- Responds to messages on Facebook with the president.
- Oversees officer elections.
- Maintains a master copy of volunteers and their contacts.
- Compiles an archive of all GWPO activities for the year at the end of each year.